Board of Education Regular Meeting

July 13, 2015 8:00 PM

Hayes Center High School

I. Call to Order - President Broz called the meeting to order at 8:00 P.M. in the board room at the High School.  Notice of this meeting was given in advance to all board members.

I.A. Roll Call - Board members present:  Connie Brott, Aaron Broz, Dexter Lacey, Andrea Richards.  Absent:  Toby Cox.  Also present was Superintendent Phil Mahan.

Approval of Absence - Motion Passed:  Move to accept Toby’s absence from tonight’s meeting passed with a motion by Aaron Broz and a second by Dexter Lacey.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

I.B. Pledge of Allegiance - President Broz led the Pledge of Allegiance.

I.C. Recognition of Visitors  

I.D. Recognition of Open Meetings Act poster - President Broz advised all in attendance of the Open Meetings Act poster displayed on the wall in the Board room.

I.E. Adoption of Agenda - Motion Passed:  Motion to adopt the agenda as presented passed with a motion by Connie Brott and a second by Aaron Broz. 4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

II. Audience Communications  

II.A. Randy Vlasin - Ag update  

III. Services Report

IV. Board Member/Committee Reports  

V. Administrative Report - Discussion held regarding possible incentives for attendance.

VI. Action Items  

VI.A. Appointment of new Board member - Motion Passed:  Move to accept Marian Richards’ application for school board member passed with a motion by Aaron Broz and a second by Andrea Richards.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

VI.B. Consent Agenda - Motion Passed:  Motion to approve the consent agenda as presented passed with a motion by Aaron Broz and a second by Dexter Lacey.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

VI.B.1. Approve Regular meeting minutes  

VI.B.2. Approve Bank Transfers  

VI.B.3. Approve Hot Lunch Fund claims - $0.00  

VI.B.4. Approve Activity Fund claims for $5,241.40  

VI.B.5. Approve General Fund claims for $173,117.20

(Payroll - $132,954.55 Claims - $40,162.65)  

VI.B.6. Approve Financial reports of the District  

VI.C. Approve 2nd Reading of Board policy section 6000 - Motion Passed:  Motion to approve the 2nd reading of Board policy section 6000 passed with a motion by Andrea Richards and a second by Aaron Broz.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

VI.D. Approve 1st Reading of Board policy section 7000 - Motion Passed:  Motion to approve the 1st reading of Board policy section 7000 passed with a motion by Dexter Lacey and a second by Andrea Richards.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

VI.E. Approve 1st reading of new Board policies 3029, 3030.4, 4050.34, 4080.1, 4110, 5050, 7090.5  - Motion Passed:  Motion to approve the 1st reading of new Board policies as stated before passed with a motion by Aaron Broz and a second by Dexter Lacey.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

VI.F. Approve 1st Reading of amendments to Board policies 1110.2, 3011.5, 3030.5, 4010.3, 4050.35, 5010.5, 6000, 7090 - Motion Passed:  Policies as listed passed with a motion by Aaron Broz and a second by Dexter Lacey.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

VI.G. Approve 2015-2016 Principal contract - Motion Passed:  Motion to approve the 2015-2016 Principal contract with the sum of $75,000 and striking the “board approved adjustment” passed with a motion by Aaron Broz and a second by Dexter Lacey.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

VI.H. Approve contract with Dana F Cole & Co for the 2014-2015 audit for $6,250 - Motion Passed:  Motion to approve the contract with Dana F Cole & Co for the 2014-2015 audit for $6,250.00 passed with a motion by Aaron Broz and a second by Andrea Richards.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

VI.I. Approve payment for the Village Comprehensive Plan for $3,976.00 - Motion Passed:  Motion to approve payment for the Village Comprehensive Plan for $3,976 contingent upon receiving the NIFA grant passed with a motion by Aaron Broz and a second by Andrea Richards.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

VII. Discussion  

VIII. Information Only   

IX. Correspondence  

X. Executive Session - Motion Passed:  Motion to enter into executive session for the purpose of the superintendent evaluation passed with a motion by Aaron Broz and a second by Dexter Lacey.  4 Yeas - 0 Nays.  

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

The board entered executive session at 8:40 P.M.

Motion to leave executive session at 9:11 with a motion by Dexter Lacey and a second by Aaron Broz. 

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Absent

Dexter Lacey              Yes

Andrea Richards           Yes

XI. Future Agenda Items/Other  

XII. Next Meeting - August 10, 2015 at 8:00 p.m.

XIII. Adjournment - President Broz adjourned the meeting at 9:12 P.M.

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Board President

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Board Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.